Network Operations Center --Chris Ihm -- 9/2006

Back by popular demand, we are preparing to "share" a Student address book to all administrative users. This allows you to create your own distribution lists in GroupWise, for example a list of students in a particular class.

We will update this address book about once a week. There is no way to completely automate the process, so "somebody" will need to remember to do it.

Shortly you will receive an email message indicating that Christopher Ihm would like to share his Student address book with you. Once you "accept" the book it will appear among your other address books. Here is some information about acquiring and utilizing this shared address book that you might find helpful.

You can use the GroupWise WebAccess client (from Internet Explorer or, on campus, from your desktop icon).

• First you need to "accept" the address book. You will receive a message from Christopher Ihm with the subject, "Sharing of Address Book 'Students'." Open the message, then click "Accept Address Book" at the top of the message window.



• Then you can search for students' email addresses when you compose a message:


1. Click the New button near the top-left of the window to begin composing.


2. To select addresses first click "Address book"
   


3. Now select the address book named "Students (Christopher Ihm)"
   from the drop-down menu.
   


4. You can now search for students by last name. Add a user to your list of recipients by putting a check next to his/her name and clicking the To button.
   
   
5. Click OK when you're done selecting students.


6. Then continue composing your message, and send it.

You can also use the GroupWise Windows client.

• First you need to "accept" the address book. You will receive a message from Christopher Ihm with the subject, "Sharing of Address Book 'Students'."





• Double-click to open the message, then click the Accept button.
  


• Then you can search for students' email addresses when you compose a message:


1. Click the New Mail button at the top of the window to begin composing.


2. To select addresses first click the "Address" button at the top of your Compose window.
   


3. The Address Selector window opens. FIRST TIME you should add a Last Name column so you can sort and search more easily:

Right-click on the title of the Name column Select Last Name

4. Then click the new Last Name column to sort the address book by Last Name.


5. You can now search for students by Last Name. Add a user to your list of recipients by double-clicking his/her name.
   
   
6. When you have finished adding users, click OK at the bottom of the Address Selector window.


7. Continue to compose your message, then send it.

© 2006 Dowling College