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Grants Office
> Process Overview
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The Dowling College Grants Office
Process Overview
When speaking in grant terms, the Provost is not only classified internally as the
College's Authorized Official Representative (AOR) but is also one of three Signing
Officials (SO). The other two SO's are the President and the C.F.O. The AOR is a term
used to designate an institutional representative as having the internal authority to
approve and deny all grant submissions on behalf of the grantee's organization. This
term also enables the granting agency the ability to know who is responsible for an
institution's grant submission process. A SO is the signatory of all the grantee
organization's official business. Being that the Provost is both the AOR and SO, her
office provides final approval and signature for all grants on behalf of the College.
Some grants require institutional endorsement (facilities, capital improvement projects,
etc.) Vice President Eric Kopp is to be recognized as the AOR for these projects.
In addition, to assist with navigating the internal review process, the College has an
internal processing document, The DC100 Form, which needs to be completed and signed by
the faculty member, the Dean, the Office of Business & Finance, and finally the
Provost. In signing the routing form, the faculty member is committed to carry out the
program as planned should an award be made. The routing form is also your assurance that
the appropriate college officers have reviewed and approved the proposal since a grant
award also obligates the college to the fiscal management and programmatic oversight of
the project. Please note that no grants will be submitted by the college until the
DC100 Form is completed. A completed DC100 Form has the following: all appropriate
signatures, completed sections and an attached project abstract and budget justification.
Please remember in order to initiate the internal review process a DC100 Form, project
narrative and budget justification must be delivered to the Grant Office 15 working days
prior to the agency deadline for final approval by the Provost.
No one is authorized to execute any agreement or contract except in accordance with the
below outlined procedures.
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