Satisfactory Academic Progress

All students are required to maintain good academic standing as a condition of enrollment at Dowling College and to receive federal, state and institutional aid.  The guidelines vary, depending upon the student’s grade level and depending upon which form(s) of aid they are receiving.   Good academic standing is measured by reviewing a student’s quantitative and qualitative progress.  The quantitative measurement ensures that students are making progress toward their degree goals, while the qualitative measurement ensures that students are succeeding in their coursework. 

Undergraduate students are required to have a cumulative average of 2.0 or higher, while earning a minimum number of credits to demonstrate good academic standing.  A student failing to meet that minimum standard would be placed on “Academic Probation” for the subsequent semester.  If a student is on “Academic Probation” and fails to meet the academic standards, they would be placed on “Second Semester Probation.”  Three consecutive semesters of probation are grounds for dismissal from the College. 

In addition to Dowling’s academic progress policy for all students, students who receive financial aid are subject to academic progress guidelines as outlined below. 

Academic Progress Requirements for Federal and Institutional Aid

Recipients of federal and institutional financial aid must also maintain good academic progress as a condition of aid receipt.  This is also measured by reviewing a student’s quantitative and qualitative progress toward their degree goals.  In general, a student must have a cumulative grade point average of 2.0 or better (3.0 for graduate students) and must earn a minimum number of cumulative credits.  The chart below is used to determine satisfactory academic progress for federal and institutional aid.

Academic progress for federal aid is checked at least once annually, usually in the summer preceeding the following academic year.

The federal guidelines used to determine Satisfactory Academic Progress (SAP):

For Undergraduate Students:

Credits Attempted
1-24
25-48
49-72
73-96
97-180
Must have earned at least
55% of attempted credits
63% of attempted credits
72% of attempted credits
80% of attempted credits
85% of attempted credits
With a GPA of at least
1.7
2.0
2.0
2.0
2.0

 For Graduate Students:

Credits Attempted
1-11
12-23
24-35
36-54
Must have earned at least
50% of attempted credits
62% of attempted credits
67% of attempted credits
75% of attempted credits
With a GPA of at least
3.0
3.0
3.0
3.0

Federal Waiver Appeals

A student who is not considered in good academic standing for financial aid purposes may submit a written appeal.  This appeal, along with any supporting documentation, must be submitted to the Director of Financial Aid and should explain the reasons for poor academic performance.  Appeals are reviewed on a case by case basis, and the student will be notified, in writing, of the decision.  Generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student.    Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework.

Academic Progress Requirements for New York State Aid

To receive state scholarships or grants, a student must be in good academic standing.  For financial aid purposes, good academic standing consists of two components

  • Pursuit of Program – a requirement that a student receive a passing or failing grade in a certain percent of courses each semester, and
  • Satisfactory Academic Progress, a requirement that students accumulate a specific cumulative grade point average each term

The minimum standards vary, depending upon the number of state payments a student has received.    Students who have received two or more full years of state financial aid must maintain a 2.0 average.

TAP Satisfactory Academic Progress Table:

 

Payment
Number

Credits Completed
Previous Semester

Cumulative
Credits

Cumulative
GPA

#1

0

0

0.00

#2

6

6

1.50

#3

6

15

1.80

#4

9

27

2.00

#5

9

39

2.00

#6

12

51

2.00

#7

12

66

2.00

#8

12

81

2.00

#9

12

96

2.00

#10

12

111

2.00

 

TAP Chart Higher Education Opportunity Program

Payment
Number

Credits Completed
Previous Semester

Cumulative
Credits

Cumulative
GPA

#1

0

0

0.00

#2

6

3

1.10

#3

6

9

1.20

#4

9

21

1.30

#5

9

33

2.00

#6

12

45

2.00

#7

12

60

2.00

#8

12

75

2.00

#9

12

90

2.00

#10

12

105

2.00

Academic progress for New York State aid is checked at the end of each semester.

Most students are eligible for up to 8 semesters of TAP.  Students in approved five year programs and students enrolled in the Higher Education Opportunity Program (HEOP) are eligible for up to 10 semesters of TAP.

The academic progress guidelines for part time students are prorated, and additional details can be found in the Office of Enrollment Services.

TAP Waiver Appeals

A student who is not considered in good academic standing for financial aid purposes may apply for a one time TAP waiver.   This appeal, along with any supporting documentation, must be submitted to the Director of Financial Aid and should explain the reasons for poor academic performance.  Appeals are reviewed on a case by case basis, and the student will be notified, in writing, of the decision.  Generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student.    Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework.

What is Satisfactory Academic Progress (SAP)?
It is a standard of academic performance based on a quantitative and qualitative review. In other words, we check to make sure you have achieved the minimum overall Grade Point Average (GPA) and we check the ratio of your attempted credits to your earned credits are within a certain percentage range.

Do withdrawals and Incompletes affect Academic Progress?
Yes, withdrawals affect your “Pursuit of Program”. Pursuit of Program is the ratio
of attempted credits to earned credits. If you are not meeting the required percentage for Pursuit of Program then you will not be eligible for financial aid. In other words, too many withdrawals in your academic career can cause you to loose your financial aid for future semesters and until “incomplete” classes are completed and a grade is issued they are not considered earned credits.

Is there an appeal process to reinstate Federal Financial Aid?
There is an appeal process if you had an extenuating circumstance that caused your poor academic performance. Such as a death of a family member or other circumstances that prohibited the student from successfully completing their coursework. You would complete a Request for a Federal Waiver Form and attach documentation to support your circumstance.

Effective July 1, 2011, the federal government will pay only for one repeat course that was previously passed.

The federal guidelines used to determine Satisfactory Academic Progress (SAP):

For Undergraduate Students:

Credits Attempted
1-24
25-48
49-72
73-96
97-180
Must have earned at least
55% of attempted credits
63% of attempted credits
72% of attempted credits
80% of attempted credits
85% of attempted credits
With a GPA of at least
1.7
2.0
2.0
2.0
2.0

For Graduate Students:

Credits Attempted
1-11
12-23
24-35
36-54
Must have earned at least
50% of attempted credits
62% of attempted credits
67% of attempted credits
75% of attempted credits
With a GPA of at least
3.0
3.0
3.0
3.0
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