Satisfactory Academic Progress

ACADEMIC PROGRESS REQUIREMENTS

All students are required to maintain good academic standing as a condition of enrollment at Dowling College and to receive federal, state and institutional aid. The guidelines vary, depending upon the student’s grade level and depending upon which form(s) of aid they are receiving.   Good academic standing is measured by reviewing a student’s quantitative and qualitative progress. The quantitative measurement ensures that students are making progress toward their degree goals, while the qualitative measurement ensures that students are succeeding in their coursework.

Undergraduate students are required to have a cumulative average of 2.0 or higher, while earning a minimum number of credits to demonstrate good academic standing. A student failing to meet that minimum standard would be placed on “Academic Probation” for the subsequent semester. If a student is on “Academic Probation” and fails to meet the academic standards, they would be placed on “Second Semester Probation.” Three consecutive semesters of probation are grounds for dismissal from the College.

In addition to Dowling’s academic progress policy for all students, students who receive financial aid are subject to academic progress guidelines as outlined below.

Academic Progress Requirements for Federal and Institutional Aid

Recipients of federal and institutional financial aid must also maintain good academic progress as a condition of aid receipt. This is also measured by reviewing a student’s quantitative and qualitative progress toward their degree goals. In general, a student must have a cumulative grade point average of 2.0 or better (3.0 for graduate students) and must earn a minimum number of cumulative credits. The chart below is used to determine satisfactory academic progress for federal and institutional aid.

Academic progress for federal aid is checked twice annually, once after the completion of the Fall semester and then again after the Spring semester is concluded. Students who are not meeting SAP for the first time are notified in writing that they are endanger of losing their Federal Financial Aid and will receive their Federal Financial Aid on a probationary basis for the subsequent semester. Should they not meet SAP after their probationary semester; they will lose their Financial Aid for the following semester.

The federal guidelines used to determine Satisfactory Academic Progress (SAP):

For Undergraduate Students:

Credits Attempted
1-24
25-48
49-72
73-96
97-180
Must have earned at least
55% of attempted credits
63% of attempted credits
72% of attempted credits
80% of attempted credits
85% of attempted credits
With a GPA of at least
1.7
2.0
2.0
2.0
2.0 

For Graduate Students:

Credits Attempted
1-11
12-23
24-35
36-54
Must have earned at least
50% of attempted credits
62% of attempted credits
67% of attempted credits
75% of attempted credits
With a GPA of at least
3.0
3.0
3.0
3.0

 Federal Waiver Appeals

A student who is not considered in good academic standing for financial aid purposes may submit a Federal Waiver Application. This application, along with any supporting documentation including a letter from the student explaining the reasons for poor academic performance, must be submitted to the Assistant Director of Financial Aid for Verification and Pell Coordination. Appeals are reviewed on a case by case basis; generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student.   Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework. If a Federal Waiver Application is approved students are notified in writing that the application has been approved and is given the criteria to be eligible to receive Federal Financial Aid in the future. This consists of the student passing all his/her courses in the semester the waiver is applicable to. Therefore, students are notified that they cannot receive a grade of a ‘W’, ‘I’ or ‘F’ in addition to having to maintain a 2.0 cumulative GPA. Exceptions may be made on a case by case basis at the Assistant Director’s discretion with the Director of Financial Aid’s approval. Applicants whose waivers are denied are also notified in writing of the decision and are notified to contact the Financial Aid Department to discuss alternative options to help fund their education.

Academic Progress Requirements for New York State Aid

To receive state scholarships or grants, a student must be in good academic standing. For financial aid purposes, good academic standing consists of two components

  • Pursuit of Program – a requirement that a student receive a passing or failing grade in a certain percent of courses each semester, and
  • Satisfactory Academic Progress, a requirement that students accumulate a specific cumulative grade point average each term

The minimum standards vary, depending upon the number of state payments a student has received.   Students who have received two or more full years of state financial aid must maintain a 2.0 average.

TAP Satisfactory Academic Progress Table:

Payment
Number
Credits Completed
Previous Semester
Cumulative
Credits
Cumulative
GPA
#1 0 0 0.00
#2 6 6 1.50
#3 6 15 1.80
#4 9 27 1.80
#5 9 39 2.00
#6 12 51 2.00
#7 12 66 2.00
#8 12 81 2.00
#9 12 96 2.00
#10 12 111 2.00

TAP Chart Higher Education Opportunity Program

Payment
Number
Credits Completed
Previous Semester
Cumulative
Credits
Cumulative
GPA
#1 0 0 0.00
#2 6 3 1.10
#3 6 9 1.20
#4 9 21 1.30
#5 9 33 2.00
#6 12 45 2.00
#7 12 60 2.00
#8 12 75 2.00
#9 12 90 2.00
#10 12 105 2.00

Academic progress for New York State aid is checked at the end of each semester.

Most students are eligible for up to 8 semesters of TAP. Students in approved five year programs and students enrolled in the Higher Education Opportunity Program (HEOP) are eligible for up to 10 semesters of TAP.

The academic progress guidelines for part time students are prorated, and additional details can be found in the Office of Enrollment Services.

TAP Waiver Appeals

A student who is not considered in good academic standing for financial aid purposes may apply for a one time TAP waiver.   This appeal, along with any supporting documentation, must be submitted to the Director of Financial Aid and should explain the reasons for poor academic performance. Appeals are reviewed on a case by case basis, and the student will be notified, in writing, of the decision. Generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student.   Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework.