Primary Registrar Associate – Group 6 – Temporary

Hours:                   Monday to Friday             9:00 AM   – 5:00 PM

Department:         Office of the Registrar

General Description:  Reporting to the Assistant Registrar and Registrar, The Primary Registrar Associate’s responsibilities include processing enrollment and registration documents and various clerical tasks requiring considerable contact with staff, students, faculty and the general public.  A wide range of routing duties is performed with considerable independence under the general supervision of the Assistant Registrar.

Typical Duties:

  1. Provide information and suggest alternatives to students regarding course selection and registration.
  2. Protect the privacy and security of students’ academic information in accordance with FERPA guidelines and Dowling College policies.
  3. Review and adjust students’ major, level, and degree information, rate codes, name, address and date of birth information, enrollment status, tuition charges and payments, grades, and all other academic history to ensure data and reporting integrity.  Apply all changes to the current and inactive student files.
  4. Review and adjust incorrect student data to ensure all students are billed correctly and to ensure reporting integrity.
  5. Train new employees.
  6. Disseminate class rosters for initial lists, official lists, midterm grade warnings, and final grade rosters.
  7. Drop students from their courses due to issues of non-payment and non-compliance with immunization regulations, and reinstate students when before-mentioned issues are resolved.
  8. Research and enter grades for students recently reinstated.
  9. Review and process student requests for Independent Study coursework.
  10. Investigate and research certification of TAP payment rosters and respond to state for payment.
  11. Advise veteran students of possible benefit programs and review and update student enrollment status with Veterans Administration.
  12. Advises appropriate School coordinator of completed Independent Studies to ensure timely remuneration for faculty.
  13. General knowledge of financial aid awards, documents required, and billing processes to answer routine questions concerning financial aid, admission requirements, New York State Certification requirements, degree requirements, course prerequisites and billing issues.
  14. Supervise work-study students and graduate assistants.
  15. Post and credit charges and payments to students’ tuition accounts.
  16. Reconcile financial transactions at the end of each day.
  17. Assist students in analyzing and interpreting both their academic and financial accounts.
  18. Relocate and retrieve student files from archival locations, including off-campus storage facilities.
  19. Review and process submitted grades, including grade changes, and advises payroll department to ensure timely remuneration for faculty.
  20. Review, process and generate enrollment verifications, deferment forms, and reinstatement authorization letters for students.
  21. Review and update prerequisite and co-requisite data in Banner to reflect changes in the catalog.
  22. Review and post transfer credit to students’ academic history.
  23. Prepare and participate in annual Commencement preparations and activities; including Commencement program, diploma cases and preparing diplomas for the ceremony.
  24. Post results of Academic Standards Committee student petitions in Banner.
  25. Requisition supplies from the Distribution and Graphics and Printing departments.
  26. Performs other related duties as required.

Minimum Qualifications:
High school graduate. Ability to maintain complex clerical records and prepare reports. Knowledge of Business English, spelling, and cashiering practices. Skill in the use of a computer, data entry (Banner experience preferred), knowledge of word processing, typing competency at a minimum of 45 wpm.  Ability to work independently. Maintain good rapport with students, staff, faculty and the general public. Good organizational and communications skills.

Salary:  $20.17

APPLICATION PROCEDURE:  To apply please submit copy of your resume with a cover letter to,  Fax# 631-244-3006 or mail to Human Resources Department, Kramer Science Center, 150 Idle Hour Boulevard, Oakdale, New York 11769.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position.  “Typical Duties” and responsibilities are intended to describe those functions that are essential to the performance of this job.

This position description does not state or imply that the above are the only duties and responsibilities assigned to this position.  The person assigned to this position will be required to perform any other related duties as requested by management.

Dowling College is an equal opportunity, affirmative action employer.