With two thriving campuses in Oakdale and Shirley, New York, Dowling College is a fun, vibrant place to work. Dowling provides excellent healthcare and tuition benefits for employees and their families, along with generous professional development opportunities in a diverse, multicultural learning community. Dowling College is currently seeking qualified applicants for the following positions.
Open Faculty Positions
Hours: 35 hours per week; varied schedule with some evening and weekend shifts required.
Performs responsible professional work recruiting potential undergraduate and graduae students and advising students and their families on all aspects of enrollment and advising current students and their families on all aspects of service at Dowling College. Requires extensive contact with the public at large, students, College faculty, staff and administration. Requires up-to-date, broad professional knowledge. Works independently under the general supervision of the Director of Operations for Enrollment and Student Services.
1. Planning and implementing recruiting events, including visiting high schools, community colleges and other organizations utilizing, among other tools, the Enrollment Planning Services (EPS) software provided through the College Board.
2. Administering student financial aid and scholarship programs following Federal, State and College policies and procedures.
3. Interviewing students and assisting with registration decisions and processes.
4. Completing the accurate entry of student data into the student banner system.
5. Assisting students with payment decisions and processes.
6. Planning and implementing student retention activities to encourage progress toward career, academic and social goals, including attendance at College events.
7. Facilitating student interaction with academic and administrative departments and integration into campus life.
8. Developing and maintaining professional knowledge of all degree programs and of evolving recruitment, financial aid, payment and registration practices and procedures.
9. Developing and maintaining good working relations with Dowling faculty and staff.
10. Assist in special projects as required.
11. Complete and accurate entry of student data into computer system is rquired to provide quality student service.
12. Performing other related duties as required.
Bachelor’s degree required. Excellent interpersonal and communication skills (verbal, listening, written, telephone, and presentation), high energy level and positive attitude. Strong sense of initiative with experience in customer service a plus. Some experience with computers and event planning is helpful. Willingness to travel independently (all modes; must own car and have a valid driver’s license). Flexible schedule and location. Capability to work autonomously and as a team member. Knowledge of Enrollment Planning Services is a plus.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. “Typical duties” and responsibilities are intended to describe those functions that are essential to the performance of this job, and “related duties” include those that are considered incidental or secondary to the overall purpose of this position.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management.
Dowling College is an equal opportunity affirmative action employer.
Salary: Commensurate with experience.
Application Procedure: A copy of your resume and cover letter should be submitted via email HRresumes@dowling.edu, fax 631-244-3006 or submitted in writing to Dowling College Human Resources Department, Kramer Science Center, 150 Idle Hour Boulevard, Oakdale, NY 11769.
Resumes will be accepted until March 21, 2014.
Primary Registrar Associate – Group 6 – TEMPORARY
Hours: Monday to Friday
9:00 AM – 5:00 PM
Department: Office of the Registrar
GENERAL DESCRIPTION: Reporting to the Assistant Registrar and Registrar, The Primary Registrar Associate’s responsibilities include processing enrollment and registration documents and various clerical tasks requiring considerable contact with staff, students, faculty and the general public. A wide range of routing duties is performed with considerable independence under the general supervision of the Assistant Registrar.
- Provide information and suggest alternatives to students regarding course selection and registration.
- Protect the privacy and security of students’ academic information in accordance with FERPA guidelines and Dowling College policies.
- Review and adjust students’ major, level, and degree information, rate codes, name, address and date of birth information, enrollment status, tuition charges and payments, grades, and all other academic history to ensure data and reporting integrity. Apply all changes to the current and inactive student files.
- Review and adjust incorrect student data to ensure all students are billed correctly and to ensure reporting integrity.
- Train new employees.
- Disseminate class rosters for initial lists, official lists, midterm grade warnings, and final grade rosters.
- Drop students from their courses due to issues of non-payment and non-compliance with immunization regulations, and reinstate students when before-mentioned issues are resolved.
- Research and enter grades for students recently reinstated.
- Review and process student requests for Independent Study coursework.
- Investigate and research certification of TAP payment rosters and respond to state for payment.
- Advise veteran students of possible benefit programs and review and update student enrollment status with Veterans Administration.
- Advises appropriate School coordinator of completed Independent Studies to ensure timely remuneration for faculty.
- General knowledge of financial aid awards, documents required, and billing processes to answer routine questions concerning financial aid, admission requirements, New York State Certification requirements, degree requirements, course prerequisites and billing issues.
- Supervise work-study students and graduate assistants.
- Post and credit charges and payments to students’ tuition accounts.
- Reconcile financial transactions at the end of each day.
- Assist students in analyzing and interpreting both their academic and financial accounts.
- Relocate and retrieve student files from archival locations, including off-campus storage facilities.
- Review and process submitted grades, including grade changes, and advises payroll department to ensure timely remuneration for faculty.
- Review, process and generate enrollment verifications, deferment forms, and reinstatement authorization letters for students.
- Review and update prerequisite and co-requisite data in Banner to reflect changes in the catalog.
- Review and post transfer credit to students’ academic history.
- Prepare and participate in annual Commencement preparations and activities; including Commencement program, diploma cases and preparing diplomas for the ceremony.
- Post results of Academic Standards Committee student petitions in Banner.
- Requisition supplies from the Distribution and Graphics and Printing departments.
- Performs other related duties as required.
High school graduate. Ability to maintain complex clerical records and prepare reports. Knowledge of Business English, spelling, and cashiering practices. Skill in the use of a computer, data entry (Banner experience preferred), knowledge of word processing, typing competency at a minimum of 45 wpm. Ability to work independently. Maintain good rapport with students, staff, faculty and the general public. Good organizational and communications skills.
APPLICATION PROCEDURE: To apply please submit copy of your resume with a cover letter to HRresumes@dowling.edu, Fax# 631-244-3006 or mail to Human Resources Department, Kramer Science Center, 150 Idle Hour Boulevard, Oakdale, New York 11769.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. “Typical Duties” and responsibilities are intended to describe those functions that are essential to the performance of this job.
This position description does not state or imply that the above are the only duties and responsibilities assigned to this position. The person assigned to this position will be required to perform any other related duties as requested by management.
Dowling College is an equal opportunity, affirmative action employer.
RESUMES ACCEPTED UNTIL FEBRUARY 12, 2014.
Equal Employment Opportunity and Affirmative Action
Dowling College believes in and strictly adheres to a practice of equal employment opportunity and affirmative action. It is the practice and policy of Dowling College not to discriminate against any individual on the basis of race, color, religion, national origin, citizenship, sex, sexual orientation, marital status, mental or physical disabilities, age, veteran/national guard status or any other similarly protected status. Equal opportunity shall extend to all persons in the recruitment and admission of students and in the employment of faculty and staff. The affirmative action program of Dowling College has as its objective equal opportunity in the recruitment and admission of students, as well as recruitment, hiring, rates of pay, promotion, training, benefit plans, and all other forms of compensation and conditions and privileges of employment for all employees and applicants for employment. Complaints by faculty, administrative, and staff employees should be filed promptly with Anne Dimola, Executive Director of Human Resources, Affirmative Action Officer/Title VII/Title IX, Kramer Science Center Room 011, Oakdale, NY 11769, 631-244-3020. Dowling College complies fully with the provisions of the Civil Rights Act of 1964, with Title X of the 1972 Education Amendments, and with the Rehabiliation Act of 1973 in its policies on admission of students, educational programs and activities and access thereto and employment practices.
Dowling College’s Annual Security Report
This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Dowling College; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. Individuals may request a hard copy of such crime statistics from the College, which will be mailed to them within 10 days by calling (631) 244-3330, the Director of Security, located at 121 Central Blvd., Oakdale NY. These statistics can be obtained from The Dowling College Right to Know Report.