Position Openings

about-dowling4

With two thriving campuses in Oakdale and Shirley, New York, Dowling College is a fun, vibrant place to work. Dowling provides excellent healthcare and tuition benefits for employees and their families, along with generous professional development opportunities in a diverse, multicultural learning community. Dowling College is currently seeking qualified applicants for the following positions.

Open Faculty Positions

Staff/Administration Position

Admissions Assistant

Department: Admissions

Hours: 15 Hours Per Week

General Description:

The Admissions Assistant reports to the Director of Admissions. Interacts and communicates with potential and incoming freshman, transfer, and graduate students as well as guidance counselors. Excellent interpersonal and communication skills (verbal, listening, written, telephone presentation).

Typical Duties:

  1. Receive and respond to admissions emails and phone calls regarding inquiries, application status and general information requests from potential and applying students.
  2. Receives Applications for admission and documents, enter admission and document information into Banner.
  3. File and retrieve as necessary applications and documents.
  4. Prepare letters of acceptance, additional documents requirements and others as needed. Strong sense of imitative and experience in customer service.

Minimum Qualifications:

Bachelor’s Degree preferred. Able to communicate with prospective students. Ability to work with College’s email system. Some experience with computers. Work autonomously and as team member. High energy level and positive attitude.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. “Typical duties” and responsibilities are intended to describe those functions that are essential to the performance of this job, and “related duties” include those that are considered incidental or secondary to the overall purpose of this position.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management.

Dowling College is an equal opportunity affirmative action employer.

Salary: Commensurate with experience.

Application Procedure: To apply please submit a copy of your resume along with a cover letter to HRresumes@dowling.edu, Fax# 631-244-5069 or mail to Dowling College Human Resources Department, Kramer Science Center, 150 Idle Hour Boulevard, Oakdale, NY 11769.

Resumes will be accepted until December 15, 2014



Manager, Library Systems and Services

Department: Library

General Description:

Under the general direction of the Provost, the Manager, Library Systems and Services responsibilities include scheduling, administering, coordinating and supervising all technical and public service activities for the Library. Supervision includes all staff and student workers with the exception of faculty positions. The Manager, Library Systems and Services is also responsible for routine database maintenance for the Library’s online Millennium system.

Administrative Duties:

Manages and directs one full time Advanced Primary Administrative Secretary, two full time Principal Library Assistants, one part time Circulation Library Assistant, three part time Reference Librarians and approximately four student workers. The Manager is also responsible for other departments of the Library to provide information, materials and services to all students, faculty, administrators and other clients.

Financial Impact:

Prepares and oversees the library budget and works in collaboration with the full time faculty librarians in gathering and collecting information for the budget.

Other:

Facilitates all requests for outside services, including Maintenance, Purchasing, and Independent Contractors as needed.

Typical Duties:

  1. Assists in the development and monitoring of the operating budget.
  2. Approves all purchases through the Banner system excluding capital equipment.
  3. Coordinates library functions to ensure that all policies concerning organization, circulation, and use of materials are enforced in the Circulation and Technical Services areas.
  4. Trains, supervises, evaluates and schedules library staff personnel and student workers.
  5. Coordinates the maintenance of materials and the circulation of same including all records, files and statistics necessary for these materials.
  6. Coordinates the collection of detailed statistics and records of Circulation, Reference and Technical Services activities. Compiles and submits periodic reports.
  7. Places Banner holds on delinquent student accounts.
  8. Coordinates services for copy machines to ensure client usage. Supervises collection of money by the service company and records amounts collected.
  9. Provides policy, directional and referral information in response to client questions.
  10. Coordinates the sending of overdue notices to clients.
  11. Initiates daily backup of Millennium system and performs weekly patron load.
  12. Performs complex database maintenance, including updating new software releases.
  13. Coordinates and plans all upgrades to the networked library system with the librarians and staff.
  14. Coordinates long range plans with the Information Technology Department to enhance connectivity between the Millennium and Banner Systems.
  15. Coordinates hardware and Millennium software procurement, installation, documentation and security with the Information Technology Department.
  16. Troubleshoots all library hardware and software.
  17. Troubleshoots problems arising with the Millennium System.
  18. Develops and recommends alternative solutions to operational problems.
  19. Maintains overall responsibility for opening and closing the Library.
  20. Fosters a positive public image and attitude through effective communication, i.e., listening, speaking and writing.

Minimum Qualifications:

Bachelor’s degree and at least two years of technical services experience. Experience with the Millennium System preferred or any other equivalent combination of experience, training and education which provides the following knowledge, abilities and skills:

  • Knowledge in quality management, particularly in customer service.
  • Knowledge of library operations and procedures.
  • Ability to exercise judgment and initiative.
  • Ability to deal effectively and tactfully with the public and staff.
  • Ability to interpret policies and plans to students, faculty and other library clients.
  • Experience with a library automation system.
  • Skills necessary for performing detail-oriented technical services procedures.

This position description does not state or imply that the above are the only duties and responsibilities assigned to this position. The person assigned to this position will be required to perform any other related duties as requested by management.

Application Procedure: To apply please submit copy of your resume with a cover letter to HRresumes@dowling.edu, Fax# 631-244-5069 or
Mail to Human Resources Department, Kramer Science Center, 150 Idle Hour Boulevard, Oakdale, New York 11769.

Dowling College is an equal opportunity affirmative action employer.

Resumes will be accepted until October 9, 2014.



Mailroom Clerk – Part Time

Department: Distribution Center

Hours: 15 Hours per Week – 8:30 a.m. – 11:30 a.m.

General Description:

Under the direction of the Accounting Manager, is responsible for sorting, posting, and reading the mail for the delivery to the Post Office and Campus Offices.

Typical Duties:

  1. Accepts and signs for all incoming packages from UPS, Federal Express, to be entered into the SC Logic system for delivery to Campus Offices.
  2. Sorts all incoming mail for interoffice and Post Office deliveries.
  3. Delivers mail to all outside departments including Brookhaven.
  4. Posts mail for delivery to the Post Office.
  5. Organize bulk mailings for delivery to the Post Office.
  6. Fills orders from the stock room and delivers items to Campus Offices.
  7. Maintains inventory of stock room and assists in End of Year Inventory
    Count.
  8. Maintain Mail Van in good running order.

Minimum Qualifications:

High school graduate. Computer literate. Equivalent combination of experience and training which provides the following knowledge, abilities and skills: some knowledge of Post Office procedures involved in the processing of mail; ability to learn assigned tasks, including the operation of standard Post Office equipment; ability to move heavy sacks of mail and supplies; ability to lift 100 lbs. or more. Must maintain a clean valid New York State Driver License.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. “Typical duties” and responsibilities are intended to describe those functions that are essential to the performance of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management.

Salary: Commensurate with experience.

Application Procedure: Application should be submitted in writing, along with a copy of your resume and cover letter, to Human Resources Department, Kramer Science Center, 150 Idle Hour Blvd, Oakdale, N.Y. 11769, fax (631)244-5069 or email HRresumes@dowling.edu.

Dowling College is an equal opportunity, affirmative action employer

Resumes received until December 23, 2014


Equal Employment Opportunity and Affirmative Action
Dowling College believes in and strictly adheres to a practice of equal employment opportunity and affirmative action. It is the practice and policy of Dowling College not to discriminate against any individual on the basis of race, color, religion, national origin, citizenship, sex, sexual orientation, marital status, mental or physical disabilities, age, veteran/national guard status or any other similarly protected status. Equal opportunity shall extend to all persons in the recruitment and admission of students and in the employment of faculty and staff. The affirmative action program of Dowling College has as its objective equal opportunity in the recruitment and admission of students, as well as recruitment, hiring, rates of pay, promotion, training, benefit plans, and all other forms of compensation and conditions and privileges of employment for all employees and applicants for employment. Complaints by faculty, administrative, and staff employees should be filed promptly with Anne Dimola, Executive Director of Human Resources, Affirmative Action Officer/Title VII/Title IX, Kramer Science Center Room 011, Oakdale, NY 11769, (631) 244-3020. Dowling College complies fully with the provisions of the Civil Rights Act of 1964, with Title X of the 1972 Education Amendments, and with the Rehabiliation Act of 1973 in its policies on admission of students, educational programs and activities and access thereto and employment practices.

Dowling College’s Annual Security Report
This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Dowling College; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. Individuals may request a hard copy of such crime statistics from the College, which will be mailed to them within 10 days by calling (631) 244-3330, the Director of Security, located at 121 Central Blvd., Oakdale NY. These statistics can be obtained from The Dowling College Right to Know Report.