With two thriving campuses in Oakdale and Shirley, New York, Dowling College is a fun, vibrant place to work. Dowling provides excellent healthcare and tuition benefits for employees and their families, along with generous professional development opportunities in a diverse, multicultural learning community. Dowling College is currently seeking qualified applicants for the following positions.
Open Faculty Positions
Open Staff/Administration Positions
Special Projects Administrator to the Department of Visual Arts, Graphic Design and Digital Arts (Part-Time)
Department: School of Arts and Sciences
Reporting directly to the Dean of Arts and Sciences and working under the direct supervision of the Chair of the VIS/GDDA Department the Special Projects Administrator is responsible for the day-to-day operation of the department. The areas of responsibility include, general administration for the VIS/GDDA office, administration for the National Endowment for the Arts and Honors Program and acts as the gallery liaison as required. The Special Projects Administrator to the Department of Visual Arts, Graphic Design and Digital Arts is a part-time position during the Spring and Fall Semesters working 25 hours per week.
• General administrative duties in VIS/GDDA office such as procurement of keys, upkeep of office machinery and files, arranging interviews when vacancies occur (Studio Manager and adjunct faculty positions)
• Downloading all course syllabi pertaining to all degree programs for archival purposes, assessment and external evaluations
• Assist with assessment activities in VIS/GDDA Department
• Assist Project Manager/Department Chair to co-author applications for National Endowment for the Arts grant with Department Chair including outlining project, managing a budget, arranging for public programming, contacting potential artists and researching exhibition projects
• Maintains all correspondence in connection with grant
• Assist Project Manager/Department Chair with gallery installation for NEA projects
• Interfacing with United States government office of the National Endowment for the Arts
• Interfaces with College Registrar on a semester-by -semester basis regarding students’ academic records to verify their qualifications to remain in the Honors Program
• Assists Director with correspondence regarding students’ status
• Documents Community Service activities of all Honor Students
• Acting as the Gallery Liaison performs, updating telephone and electronic communications including exhibition announcements, Gallery webpage, mailing database and exterior signage
• As Liaison coordinates exhibition installations and dismantling with professional installers, work-study students and interns
• Conducting registral duties such as art transportation for loans from other institutions, galleries, museums, artists, and private collectors and other museologically sound practices. Drafts all contracts, confirmations, loan agreements, and insurance forms
• Interfacing with faculty and students of GDDA on exhibition catalogues as well as other printed material associated with exhibitions, including labeling of works on display
• Supervising Work-Study Students and co-op interns
• Writes and delivers an Annual Report on the Gallery and its activities at the Department’s Annual Meeting
• Creates an archive of each exhibition, which includes a video recording of the Gallery’s artist lecture series, Q & A sessions and digital documentation of artwork for each exhibition
• Assists in the annual coordination of the Babylon Art Contest and the “Virtual Gallery” of student work in concert with the Co-Studio Managers of the Graphics Lab
• Provides the Department Chair with an updated, semester-by-semester Security Access List of personnel needing access to the Gallery
• Conducts periodic condition reports on the Robbins Print Collection
• Contributes to other special, unspecified projects when necessary
• Perform all other related duties and projects as required
Requires a minimum degree of MA in Art History, Ph.D. preferred. Possess excellent organizational, administrative and communication skills and expertise in Microsoft Office. Have a strong knowledge of cutting-edge curricula in Visual Arts, Graphic Design, Digital Arts and Contemporary Art. Requires familiarity with archival processes and general operations of a gallery. Ability to establish new degree programs. Prior experience in supervising work-study students.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position “Typical duties” and responsibilities are intended to describe those functions that are essential to the performance of this job and “related duties” include those that are considered incidental or secondary to the overall purpose of this position.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management.
Application Procedure: Application should be submitted in writing, along with a copy of your resume and cover letter, to Human Resources Department, Kramer Science Center, 150 Idle Hour Blvd, Oakdale, N.Y. 11769, fax (631)244-5069 or email HRresumes@dowling.edu..
Dowling College is an equal opportunity, affirmative action employer
Resumes received until February
Salary: Commensurate with experience.
Primary Registrar Associate – Group 6 – TEMPORARY
Hours: Monday to Friday
9:00 AM – 5:00 PM
Department: Office of the Registrar
GENERAL DESCRIPTION: Reporting to the Assistant Registrar and Registrar, The Primary Registrar Associate’s responsibilities include processing enrollment and registration documents and various clerical tasks requiring considerable contact with staff, students, faculty and the general public. A wide range of routing duties is performed with considerable independence under the general supervision of the Assistant Registrar.
- Provide information and suggest alternatives to students regarding course selection and registration.
- Protect the privacy and security of students’ academic information in accordance with FERPA guidelines and Dowling College policies.
- Review and adjust students’ major, level, and degree information, rate codes, name, address and date of birth information, enrollment status, tuition charges and payments, grades, and all other academic history to ensure data and reporting integrity. Apply all changes to the current and inactive student files.
- Review and adjust incorrect student data to ensure all students are billed correctly and to ensure reporting integrity.
- Train new employees.
- Disseminate class rosters for initial lists, official lists, midterm grade warnings, and final grade rosters.
- Drop students from their courses due to issues of non-payment and non-compliance with immunization regulations, and reinstate students when before-mentioned issues are resolved.
- Research and enter grades for students recently reinstated.
- Review and process student requests for Independent Study coursework.
- Investigate and research certification of TAP payment rosters and respond to state for payment.
- Advise veteran students of possible benefit programs and review and update student enrollment status with Veterans Administration.
- Advises appropriate School coordinator of completed Independent Studies to ensure timely remuneration for faculty.
- General knowledge of financial aid awards, documents required, and billing processes to answer routine questions concerning financial aid, admission requirements, New York State Certification requirements, degree requirements, course prerequisites and billing issues.
- Supervise work-study students and graduate assistants.
- Post and credit charges and payments to students’ tuition accounts.
- Reconcile financial transactions at the end of each day.
- Assist students in analyzing and interpreting both their academic and financial accounts.
- Relocate and retrieve student files from archival locations, including off-campus storage facilities.
- Review and process submitted grades, including grade changes, and advises payroll department to ensure timely remuneration for faculty.
- Review, process and generate enrollment verifications, deferment forms, and reinstatement authorization letters for students.
- Review and update prerequisite and co-requisite data in Banner to reflect changes in the catalog.
- Review and post transfer credit to students’ academic history.
- Prepare and participate in annual Commencement preparations and activities; including Commencement program, diploma cases and preparing diplomas for the ceremony.
- Post results of Academic Standards Committee student petitions in Banner.
- Requisition supplies from the Distribution and Graphics and Printing departments.
- Performs other related duties as required.
High school graduate. Ability to maintain complex clerical records and prepare reports. Knowledge of Business English, spelling, and cashiering practices. Skill in the use of a computer, data entry (Banner experience preferred), knowledge of word processing, typing competency at a minimum of 45 wpm. Ability to work independently. Maintain good rapport with students, staff, faculty and the general public. Good organizational and communications skills.
APPLICATION PROCEDURE: To apply please submit copy of your resume with a cover letter to HRresumes@dowling.edu, Fax# 631-244-3006 or mail to Human Resources Department, Kramer Science Center, 150 Idle Hour Boulevard, Oakdale, New York 11769.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. “Typical Duties” and responsibilities are intended to describe those functions that are essential to the performance of this job.
This position description does not state or imply that the above are the only duties and responsibilities assigned to this position. The person assigned to this position will be required to perform any other related duties as requested by management.
Dowling College is an equal opportunity, affirmative action employer
RESUMES ACCEPTED UNTIL FEBRUARY 12, 2014.
Equal Employment Opportunity and Affirmative Action
Dowling College believes in and strictly adheres to a practice of equal employment opportunity and affirmative action. It is the practice and policy of Dowling College not to discriminate against any individual on the basis of race, color, religion, national origin, citizenship, sex, sexual orientation, marital status, mental or physical disabilities, age, veteran/national guard status or any other similarly protected status. Equal opportunity shall extend to all persons in the recruitment and admission of students and in the employment of faculty and staff. The affirmative action program of Dowling College has as its objective equal opportunity in the recruitment and admission of students, as well as recruitment, hiring, rates of pay, promotion, training, benefit plans, and all other forms of compensation and conditions and privileges of employment for all employees and applicants for employment. Complaints by faculty, administrative, and staff employees should be filed promptly with Anne Dimola, Executive Director of Human Resources, Affirmative Action Officer/Title VII/Title IX, Kramer Science Center Room 011, Oakdale, NY 11769, (631) 244-3020. Dowling College complies fully with the provisions of the Civil Rights Act of 1964, with Title X of the 1972 Education Amendments, and with the Rehabiliation Act of 1973 in its policies on admission of students, educational programs and activities and access thereto and employment practices.
Dowling College’s Annual Security Report
This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Dowling College; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. Individuals may request a hard copy of such crime statistics from the College, which will be mailed to them within 10 days by calling (631) 244-3330, the Director of Security, located at 121 Central Blvd., Oakdale NY. These statistics can be obtained from The Dowling College Right to Know Report.